Educators, I've spent thirty-five years in education in the State of
Michigan with the last thirteen of those years in career preparation and
placement. During my time working with students with career
shadows, co-op (cooperative education), and work study programs, I've
developed numerous documents*, forms*, and systems* to insure quality,
promote uniformity, and reduce work time. These forms have proven
to be time savers and effective tools for recording and managing student
data. Several districts and counties within Michigan have also
found these documents and files to help aid them in the implementation
of their programs and I would welcome you taking some of your time to
review these files.
Because I feel so strongly about the effectiveness of these documents, I
would like to offer them to you "free of charge" for use in your
district or county. I only ask that you give credit to me for the
development of these.
Listed below are images and descriptions of the numerous files and
documents. Feel free to click on the images for a larger view or
download the file for your use. All of the documents identified
below merge with the spreadsheet system which maintains unique data,
specific to each student's printed document. The spreadsheet
system is the key to the whole program and recently rewritten to reduce
keystrokes by the coordinator and to encompass all programs (CTE,
School-to-Work, Work Study and Community Based Instruction (CBI)
I would also be willing to provide a few services to you for a nominal cost
should you choose to take advantage of them.
These services include training on the use of these forms,
an "On-line Evaluation Form" that you can use with employers who prefer
to use technology when completing Student Evaluations and other tasks for you, and on-line student
Hour reporting forms. Click on the
Career Placement Program Services link identified
on the main page to review each of these services (program training, on-line evaluation,
on-line hour reporting forms, etc.). There is no need to utilize
these services to use the forms and spreadsheet.
*These files, forms, documents, and
spreadsheets were all created using Microsoft products.
Agreement & Training Plan
This document merges with the
Employment Data worksheet (see
Employment & Data Record below) to compile a concise
training agreement & plan that meets all of the State of
Michigan Pupil Accounting requirements. There are three
different training agreement options available for you to
select. Option One is a concise three page document which is a
training agreement and training plan that meets all the State's
current requirements. Option Two is exactly the same as Option
One except that it includes a signature area for your high
school counselor to sign approving the placement and meeting
graduation requirements. Option Three contains all of the
features of Option One & Two, but is much more complete and
creates a 16 page document that includes numerous extra
documents from a letter to the parents to a visitation record
and safety inspection sheet.
Each of these options are created using the same Employment &
Data System (spreadsheet), but based on the responses or
selections you make create either a CTE, General Ed Work
Study/School-to-Work, or special needs Community Based
Instruction (CBI) unique to each student you place.
All of these options are free for your use and are editable to
meet your needs. Not all fields are required for use, but will
provide a much more complete document.
Required Insurance Fax Memo
This document merges with the Employment Data worksheet to
create a fax which can be sent to a prospective employer to
collect the required insurance information necessary for a State
approved training agreement.
Parent & Student Training Agreement
Letter Merge file
This document merges with the Employment Data worksheet to
create a letter to the student and their parent. Included
with this letter is a
copy of the signed training agreement.
Semester Student Hour Report Form
These two forms are used to verify the hours that the student
has reported to the placement specialist, coordinator, etc.
After printing, these reports are distributed to the student via
one of the student's classroom teachers identified in the
These reports will need to be edited once per year to ensure
that the dates that information is reported for is accurate.
Student Hour Reporting Form
These forms are used by the student to report the
hours that they have worked to the placement specialist,
coordinator, etc. These reports are the responsibility of
the student and not the employer or placement specialist,
The document provided here is just one page of numerous pages.
As the coordinator, you will need to duplicate the page and edit
to meet your specific requirements.
Employer Student Evaluation Memo
This document greets the employer and outlines the
tasks that they are to complete to evaluate each student working
with them. This document is combined with the
Employer Grading Form (see below).
||Employer Grading Form
These two evaluation forms are used by the employer to
report the student learners progress at the work site.
There are two forms, one for each marking period. Should
you be on a trimester school year, you could just repeat using
PTC Parent Information Letter
This letter is printed and placed in an envelope with the
student PTC Student Hour Report for parents to pick-up at
Parent/Teacher conferences. If the parent doesn't attend
the the letter and documents are stamped and mailed via the
||PTC Student Hour Report
This document is similar to the Student Hour Reporting
which identifies all the hours that the student has reported up
to the Parent/Teacher conferences.
Employment & Data Record Workbook
This series of worksheets are the key to the entire
system which creates all the training agreements, plans,
letters, and forms that have been outlined above. In most
cases, these agreements, letters, and forms can be produced with
just a few keystrokes and personalize unique documents for each
Some of the new features of this workbook system include the
option to include every student enrolled in your center or
school to be included in the workbook and by selecting their UIC
code, all their personal information is automatically pasted
into the appropriate worksheet. All of the employer
information is pasted the same way once it has been input in the
The workbook can maintain data on 1800 students, 250 businesses,
and 200 student placements.
This set of worksheets have the current State of Michigan task
lists for each career area of each Career Pathway listed in a drop-down list for your to
select by clicking on that task. This feature is
replicated 9 times to provide each student with up to 10 tasks
for their placement. This same set of worksheets are
applicable for both paid and unpaid student placements.
Based on your selection of the placement type, the non-CTE
student has an area that it allows
you, the placement specialist, the opportunity to manually list
the tasks the student will complete from either past experience
with the work site or by using tasks identified for that career
field from the "onet" website (www.onetonline.org).
These workbook series and related forms have been used
successfully by a number of districts within the State of
Michigan for a number of years and have proved to be a
beneficial addition to their program; but I'll let you be the
judge of that.
Spreadsheet Hints &
This manual is designed to give the novice user sufficient
information and direction to complete all the tasks necessary to
create a complete training agreement and plan. For those
of you that may be more proficient user of MS Excel, please bear
with me as I provide direction, hints, and tips for the use of
the spreadsheet and merge documents.
Should you find yourself stumped at some point and the
directions provided within this manual are to confusing, please
feel free to contact me. I'll be more than happy to help
you resolve the problem and get you up and running.
Copyright © 2001-2015
Richard P. Moll
RPMoll Management & Consulting, LLC
All rights reserved